Outdoor Event Management
So, you’ve found your magical outdoor venue and specialised marquee company and now you need to organise the day!
Whilst we understand that you have the planning and decorating for your marquee in hand, think about who will coordinate all of the suppliers you have arriving to set up for your special event. In our experience every outdoor event needs an Event Manager to bring it altogether, to turn your beautiful outdoor blank canvas into the magical bespoke event you have planned.
Our event management package includes a meeting with you to review your plan, discuss the details, and put together a schedule of how the day will be managed. We will contact your suppliers to introduce ourselves and, finalise details of what is expected on the day. We will of course be on hand to answer any questions you may have on the run up. We will also be on site the day before to oversee the start of construction, and first thing on the day directing your suppliers ensuring the infrastructure is in place and perfect. All ready for you and your guests to arrive!
We will be in the background on the day ensuring your guests know where to go, and on hand for any issues that may arise throughout.
It goes without saying we will be there until the end, to ensure that you have thoroughly enjoyed yourselves, your guests have left and the site is closed safely.
All of this covered, not to mention the priceless edition of your peace of mind, that all is taken care of for you to just enjoy your special day!
Ask us today about our Event Management Package..
A ‘sample’ checklist of what you can expect depending on type of event:
· Setup and check assembled infrastructure
· Liaise with venue owner
· Setup ceremony seating, reception drink station
· Welcome and direct suppliers and on hand for queries
· Welcome and direct guests
· Coordinate outdoor ceremony
· Maintain tidiness of the venue
· Coordinate wedding breakfast or dinner service
· Oversee cleardown of daytime suppliers
· Welcome and direct evening suppliers
· Welcome evening guests and oversea
· Coordinate evening drink and food services
· Manage timings for close and oversee guest exit
· Ensure transport has arrived
· Ensure site terms and conditions are adhered to
· Ensure safe close down of the site