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Terms & Conditions of Hire

Marquees of Woburn Ltd

Terms and conditions of hire
Our terms and conditions of hire are as below, please do contact us, should you require any clarification.

1. “Company” registered as Marquees of Woburn Ltd.
2. “Delivery Date”, “Deposit” “Equipment”, “Client”, “Price”, “Period of Hire” “Goods”, “Site” shall have the meanings as set out in the Quotation.
3. “Period of Hire” means the period from the Delivery Date until the Equipment has been dismantled and removed from the Site.
4. “Quotation” means the quotation sent by the Company to the Client


These conditions shall apply to all orders and contracts for the supply of Equipment in the UK by the Company and if there are any qualifications or variations to these conditions it is important for the avoidance of doubt that such variations should be in writing.

All orders shall be deemed to be an offer by the Client to hire goods in accordance with these conditions


Conditions of hire:
1.The company’s quotation for hire charges is made on the assumption that the site on which the equipment is to be erected or to which goods are to be delivered is:
• Entrance to the site is clear of obstruction
• Flat level firm ground with easy access for heavy motor transport
• Has no drain pipes, ground cables, overhead BT lines or other services buried beneath the surface, or otherwise concealed.
• Site is clean clear of animal excrement. Grass must be cut the day before.
2. Should the Client not comply with these requirements; the Company reserves the right to terminate the contract. The Company shall not be liable to the Client for any loss damage or expense resulting from such rescission of the contract.
The Client will be liable for payment of order in full to the Company

3. The Client shall take all reasonable measures to keep the Company’s equipment closed, dry and secure while not in use during the period of hire.
4. The Client should not tamper with the structure or any part of the equipment and not affix or suspend from the equipment any item whatsoever without written consent of the Company.
5. The Client should not use any lighting, heating, cooking or other gas or electrical appliances of any kind inside or nearby the Company’s property without the previous written consent of the Company.

6. The company reserve the right to charge for failure to adhere to any of the above. 

7. The Client agrees to adhere to the Company's Terms & Conditions upon paying the 25% deposit 

8. The Client is responsible for ensuring that the venue has sufficient power supply, plug points, connectors etc for the lighting, heating etc hired as well as any other requirements they may have.

9. The Client agrees t0 a damage deposit payment held over duration of the event by The Company. The Company agrees to refund the damage deposit providing no damage is found on take down inspection.

10. The Company reserves the right to retain the damage deposit in accordance to any damage found on takedown inspection

1. Whether the Site/Client complies with the foregoing requirements listed as above or not, the Company shall not be under any liability whatsoever to make good any damage to the site nor shall the Company be under any liability
whatsoever in respect of damage to any drains, pipes or cables or other services buried under the site or otherwise concealed or any consequential loss resulting from such damage. Furthermore the Company does not accept liability for the
 Unlevel site
 State of wind/weather
 Loss or damage by fire or flood
 Any lock out or strike
 Any cause out of the company’s control
 Positioning of services for hire
2. The Client shall provide the Company with a representative on arrival to site to advise whereabouts marquees or equipment shall be constructed
3. If the Client does not provide a representative on site, the Company may erect the marquees and/ or equipment where it considers fit and it shall be deemed to have performed the contract.
4. Any additional surveys required by the Company due to absent representatives will be charged for.

Variation of hire charges:
1. The company reserves the right to vary the quoted hire charges in the event of any increase taking place before or during the period of hire in the cost of labour, materials, or transport.

1. The Company reserves the right to charge a non-refundable 25% booking deposit upon booking confirmation. The balance will be payable to secure the booking, four weeks prior to the confirmed booking date.
2. The company reserves the right to charge interest (at a rate of 4% above the base rate of Barclays Bank Plc) on all monies outstanding 14 days after the date for payment both before and after judgement.
3. Where the Client is a limited company then the directors named at Companies House agree they will accept and incur personal liability for any fees or disbursements accrued by the limited company.
4. Where the legal entity is an LLP then the named partner(s) who agreed the order accept personal liability for any fees due to Marquees of Woburn Ltd.
5. In the event of non-payment or default in payment by the Client in accordance with agreed terms, Marquees of Woburn Ltd shall be entitled without prejudice to any other right or remedy to charge interest to either an individual not a business
or business, as set out in the Late Payment of Commercial Debts (Interest) Act 1998 and subsequent amendments, and add any reasonable legal fees and debt recovery charges in respect of all invoices which are not wholly paid by the due
date. The Company or those acting on its behalf will take all reasonable steps to recover payment.

Loss or damage:
1. The Client is wholly responsible for all equipment on hire from the time of construction until collection. He/she will be responsible for the safe custody of the Company’s property on the site, and will make good to the Company all loss
or damage to the Company’s property hired or used on the site (other than fair wear and tear) including breakages and damage and loss due to theft or burglary. No guarantee can be given that equipment will be removed the following day. We cannot accept any items in place of those supplied. Goods always remain the property of the Company.

2. The Client must be satisfied with the equipment by signature of acceptance and should notify the Company of any miscounts, incorrect deliveries, or unacceptable equipment before use.
3. The Company expects the Client to take reasonable care of all equipment supplied. Damage, loss, or excessive soiling will be charged for in full.

Liability to third parties:
1. The Company will not be responsible for and the Client will indemnify the Company against all claims for injury to persons or loss of or damage to property howsoever caused unless it is proved that such injury or damage be caused by
fault material or workmanship or negligence on part of the company.

1. The Client is responsible for giving notice to or obtaining all necessary permits from any authorities who are or may be concerned and must make application where to the planning authority, district surveyor, police, fire brigade and any
similar authority or organisation. 2. Any cost as incurred in delays or modifications in the work arising from the absence of or misrepresentation of all such necessary permissions and permits shall be payable to the Company by the Client and shall be deemed to be part of the hire charge.

Force majeure:
1. While every effort will be made by the Company to carry out any order accepted, the full performance of it is subject to variation or cancellation by the Company consequent upon act of god, war, strikes, riots, lock-outs, epidemic, pandemics, or other labour disturbances, fire, flood, restrictions on the use of transport, fuel or power, requisitioning, terrorism, shortage of material or transport (including travel restrictions imposed as a result of) or labour or any other cause beyond the control of the company.

Cancellation or premature termination of contract:
1. In the event of the Client cancelling the hire after an order has been placed, the company has the right to charge cancellation fees as follows:
 Less than 30 calendar days’ notice – 25% hire charge of balance left to pay
 Amendment of booking dates is subject to availability



If UK government restrictions prohibit the event due to COVID, Marquees of Woburn will first offer an alternative date, if upon offering two alternative dates and none are accepted by the client the deposit will be lost.  If Marquees of Woburn Ltd is not able to provide an alternative date to the client, the client will receive their deposit/initial payment less any expenses such as a site visit. 

The postponement clause and cancellation policy will apply if the client wishes to cancel/postpone but their event is permitted in relation to UK COVID restrictions

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